LIS Project Management: 6 Tips for Keeping your Project in Budget and On Time

By Methodiq Team

Project management is critical to the success of any project, especially ones involving laboratory information systems (LIS). An effective project manager can help keep a project on schedule and within budget while ensuring that all stakeholders are happy with the final product. 

Unfortunately, LIS project management can be difficult, and even the best project managers make mistakes from time to time. Here are six essential tips for keeping your LIS project on track: 

  1. Define the scope of the project early on
  2. Calculate the LOE
  3. Make sure you have adequate resources
  4. Create a detailed project plan
  5. Communicate regularly with all stakeholders
  6. Be prepared to adjust the plan as needed 

By following these tips, you can help ensure that your LIS project is a success.

Define the scope of the project early on

One of the most important things you can do for your project is to define its scope early on. Trying to scope a project after it’s already underway is a recipe for disaster, as it will almost certainly lead to scope creep.

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To avoid this, you should sit down with all the stakeholders and agree on what the project should entail. Once this is complete and you have a clear understanding of what needs to be done, document it in a project charter or similar document. This will serve as a reference point throughout the project and will help keep everyone on track.

 

Calculate the LOE

Once you have the project scoped out, it’s time to start estimating how long it will take to complete each task. This process is known as a level of effort (LOE) estimation.

An accurate LOE estimation is essential for keeping your project on track. If you underestimate the amount of time it will take to complete a task, you run the risk of falling behind schedule. On the other hand, if you overestimate the LOE, you may find yourself with extra time and resources that could have been used elsewhere.

Examples of tools that can help calculate LOE are project management software like Microsoft Project and Smartsheet.

Make sure you have adequate resources

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To finish a task on time and within budget, you must first ensure that you have adequate resources. Money, materials, and personnel are 

all examples of such resources.

If you lack any of these things, it will be difficult to keep your project on track. Before you begin your project, make sure you know what resources you'll need and try to acquire them ahead of time.

Create a detailed project plan

Once you have the scope of the project defined and the resources secured, it’s time to create a detailed project plan. This plan should include a timeline of milestones, as well as assignments for each team member.

A project plan will help keep your team on track and ensure that the project is completed on time. Make sure to review the project plan regularly and update it as needed.

Communicate regularly with all stakeholders

Throughout the project, it’s important to communicate regularly with all stakeholders. This includes things like status updates, changes to the project plan, and any issues that might arise.

LIS Project Management 6 Tips for Keeping your Project in Budget and On Time - Image 3By keeping everyone in the loop, you can help avoid misunderstandings and ensure that the entire team is on the same page. This will also give stakeholders the opportunity to provide feedback and make suggestions.

Be prepared to adjust the plan as needed

We know how quickly decisions are made in labs, especially during times like COVID, so be prepared to adjust the project plan as needed to keep the project on track.

If a task takes longer than expected, for example, you may need to revise the timeline. Or if you run into budget issues, you may need to find ways to cut costs. Whatever the case may be, don’t be afraid to make changes to the plan.

Final Thoughts

By following these tips, you can complete your project on time and within budget.

To have a successful project, it is essential that you set the scope early on, estimate the work required accurately, secure enough resources beforehand, map out a detailed plan of action, and keep everyone updated regularly. Plus, always be ready to shift gears when necessary to stay on schedule.